Frequently Asked Questions

A Court authorized this notice to let you know about a proposed settlement with EasyWorkforce. You have legal rights and options that you may act on before the Court decides whether to approve the proposed settlement. You may be eligible to receive a cash payment as part of the Settlement. This notice explains the lawsuit, the Settlement, and your legal rights.

Judge Matthew Kennelly of the United States District Court for the Northern District of Illinois. is overseeing this class action. The case is called Tapia-Rendon v. Employer Solutions Staffing Group II, LLC, et al., Case No. 21-cv-3400. The person who filed this lawsuit, Maria Tapia-Rendon, is the Plaintiff. One of the companies she sued, EasyWorkforce, is a Defendant.

A class action is a lawsuit in which one or more plaintiffs—in this case, Maria Tapia-Rendon—sue on behalf of a group of people who have similar claims. Together, this group is called a “Class” and consists of “Class Members.” In a class action, the court resolves the issues for all class members, except those who exclude themselves from the class. In this case, the Court certified both a class and a smaller group within that class known as a subclass.

This lawsuit alleges that EasyWorkforce violated a law called the Biometric Information Privacy Act (“BIPA”) by storing information from fingerprint-scanning timeclocks in Illinois without complying with the law’s requirements. That law says companies can’t possess, collect, store, or share biometric data, which includes things like face, hand, or fingerprint scans, without first giving notice and getting consent. BIPA also requires companies that collect those types of information to adequately secure that data.

EasyWorkforce denies all of the claims in the lawsuit. EasyWorkforce claims that the type of information it collected isn’t covered by BIPA, that it didn’t disclose that information, and that it adequately secured the information it possessed. The Court has ruled that the type of information EasyWorkforce allegedly collected is covered by BIPA, and it ruled that EasyWorkforce didn’t disclose that information. The Court has not decided whether EasyWorkforce collected the information, or whether it complied with BIPA’s consent requirements in doing so.

The Settlement is not an admission of wrongdoing by EasyWorkforce. More information about the complaint in the lawsuit and EasyWorkforce’s position can be found in the “Court Documents” section of the settlement website at www.EasyWorkforceBIPALawsuit.com.

The Court decided that the Class includes anyone who used a cloud-based EasyWorkforce biometric device in Illinois on from June 24, 2016 to August 15, 2023, and that the Subclass includes all Class members who used a cloud-based EasyWorkforce biometric device in Illinois on or before April 30, 2022. The relevant biometric devices may be familiar to you under the WorkEasy, EasyWorkforce, EasyClocking, or TimeLogix brand names.

There are approximately 21,915 people in the Class, and 19,248 people in the Subclass.

Some users of EasyWorkforce’s timeclocks in Illinois are excluded from the Class, including anyone who previously opted out of the Class. The Settlement Agreement has a list of the categories of people who are excluded. Other persons are excluded because they worked for the judges or lawyers involved.

If you used a WorkEasy, EasyWorkforce, EasyClocking, or TimeLogix branded fingerprint scanning timeclock in the State of Illinois at any time from June 24, 2016 to August 15, 2023, and you are not subject to any of the exclusions above, then you are a member of the Class and are entitled to a cash payment.

If you used a WorkEasy, EasyWorkforce, EasyClocking, or TimeLogix branded fingerprint scanning timeclock in the State of Illinois at any time from June 24, 2016 to April 30, 2022, and you are not subject to any of the exclusions above, then you are a member of the Subclass and are entitled to a cash payment.

Yes. Every member of the Subclass is automatically also a member of the Class. But not every Class member is necessarily in the Subclass. For example, if you didn’t start using the WorkEasy, EasyWorkforce, EasyClocking, or TimeLogix branded fingerprint scanning timeclock until May 2022 or later, then you can’t be a member of the Subclass.  

If the Court approves the settlement, EasyWorkforce and its insurers have agreed to pay $1,685,000 over five years to create a “Settlement Fund.” If the Court approves the settlement, EasyWorkforce and its insurers will pay $535,000 within two weeks, and then EasyWorkforce will pay an additional $115,000 every six months until the full $1,685,000 has been paid. EasyWorkforce has also agreed to a process for deleting the data of its customers’ employees and its former customers’ employees, to maintain recently implemented consent procedures, and to maintain encryption of the fingerprint data.

The costs of administering the settlement, Class Counsel’s attorneys’ fees and costs, and an incentive award to the Class Representative will, if approved by the Court, be paid from the Settlement Fund. The remaining amount will be used to pay Class Members who submit valid claims. The exact number of payments will depend on the number of valid claims submitted, but Plaintiff expects that each Class Member who submits a valid claim will receive payments totaling between $160 and $750 over the course of five years.

If any settlement checks go uncashed, they will be rolled over to the next payment. If any money remains after the last payments have been issued, then that leftover money will be redistributed to those Class Members who timely cashed their checks or other payments. That redistribution will continue until there’s no longer enough money left in the Settlement Fund to cover the cost of making further payments, at which point it will be distributed to the Illinois Treasurer’s Unclaimed Property Division.

To get a payment, you must submit a Claim Form, which can be found on the Settlement Website, postmarked or submitted electronically by March 31, 2026. Claim Forms may be submitted online at www.EasyWorkforceBIPALawsuit.com or by U.S. mail to the following address: EasyWorkforce Class Action Administrator, P.O. Box 2790, Baton Rouge, LA 70821. You can elect to receive your payment by check or electronically by ACH, Zelle, Venmo, PayPal, or digital Mastercard on the Settlement Website.

The money in the Settlement Fund will be distributed to Class Members who file approved claims using an allocation formula, with Class Members who are also Subclass Members receiving an extra 50% compared to those Class Members who are not Subclass Members. The payments will be calculated using an allocation formula, after deducting any Court-approved attorneys’ fees and expenses, service award to the Class Representative, and costs of settlement notice and administration.

The Court will hold a hearing to consider the fairness of the Settlement on April 28, 2026. If the Court approves the Settlement, the Settlement Administrator will distribute the first round Settlement Payments within 73 days of the Court finally approving the settlement, or any appeals process completing. Every year after that, the Settlement Administrator will send another, smaller payment, and will continue doing so until all payments have been made.

If your address or payment details change before the payments have concluded, please contact the Settlement Administrator at 1-844-917-4405 to update your information.

If you are still not sure whether you are included in either the Class or Subclass, please call Settlement Administrator at 1-844-917-4405.

The Court has appointed Thomas R. Kayes of Loevy + Loevy and J. Dominick Larry of Nick Larry Law LLC as the attorneys to represent the Class and Subclass. They are called “Class Counsel.” In addition, the Court appointed Plaintiff Maria Tapia-Rendon to serve as the Class Representative. She is a Class Member like you.

You do not need to hire your own lawyer because Class Counsel are working on your behalf. You can hire your own lawyer, but you will have to pay that lawyer.

Class Counsel will ask the Court for attorneys’ fees of one-third of the settlement fund and for reimbursement of $253,376.31 in out-of-pocket expenses incurred. If approved by the Court, Class Counsel’s attorneys’ fees will be paid out over time, just like the payments to Class Members. Class Counsel will also request an incentive award of $10,000 for the Class Representative, also to be paid over time like the Class Member payments.

Class Counsel will file a motion asking for approval of the requested attorneys’ fees, expenses, and incentive award no later than February 11, 2026, and that motion will be available for review on the Settlement Website. The Court will determine the proper amount of attorneys’ fees and expenses to award Class Counsel and the proper amount of any incentive award to the Class Representative. The Court may award less than the amounts requested.

If you do nothing, you will be a Class Member, and if the Court approves the Settlement, you will also be bound by all orders and judgments of the Court, but you won’t receive a payment. Unless you exclude yourself, you won’t be able to start a lawsuit or be part of any other lawsuit against EasyWorkforce or any related entity for the claims or legal issues being resolved by this Settlement.

If you exclude yourself from the Settlement, you will receive no payment under the Settlement, and you will no longer be a Class Member. You will keep your right to start your own lawsuit against EasyWorkforce for the same legal claims at issue in this lawsuit. You will not be legally bound by the Court’s judgments related to the Class and EasyWorkforce in this class action